East Kelowna Market Vendor FAQ 2023

 

What is the East Kelowna Market all about? 

​

Welcome to our esteemed community market, a dedicated platform designed to showcase and celebrate the exceptional talents of local artisans, craftsmen, food and produce vendors, and musicians. Hosted within the historic and charming East Kelowna Hall, a cherished landmark within the community, our market also extends its reach through mobile boutique markets in collaboration with local businesses.

​

Our primary goal is to curate a remarkable community "experience" for both locals and tourists alike. Located in the picturesque East Kelowna countryside, surrounded by orchards, vineyards, wineries, and farms, we have positioned ourselves as a valued destination spot. Our mobile markets further enable us to uncover hidden gems within the community, fostering a deeper connection between patrons and local businesses.

​

We take pride in our commitment to diversity, and as such, we carefully curate our vendor selection process, ensuring a balanced representation of various categories. While our vendor categories span a wide spectrum, including but not limited to art, crafts, health and beauty, food trucks, culinary delights, baked goods, clothing, accessories, jewellery, furniture, household items, and upcycled creations, we do not entertain multi-level marketing products. The inclusion of wholesale, upcycled, and recycled items is limited, emphasizing our dedication to quality and uniqueness.

​

We actively encourage niche and innovative vendors to apply, fostering a vibrant marketplace that reflects the richness and diversity of our community. Interested vendors are requested to provide detailed descriptions of their anticipated stock, along with the necessary licenses and permits. Together, we strive to create a marketplace that not only supports local entrepreneurship but also provides an enriching and memorable experience for all who participate.

​

What is the application process?

​

To initiate the application process, kindly utilize our dedicated online form accessible through this page: [Vendor Application Form](https://www.eastkelownamarket.net/vendorapplication). It is imperative to acknowledge that the submission of an application does not guarantee automatic acceptance. We appreciate your patience as we diligently review applications and approve dates.

Upon acceptance, it is essential to finalize your participation by settling the corresponding invoice promptly. Please be aware that your spot will only be confirmed upon receipt of payment. Failure to complete this step will result in the non-reservation of your space.

For applicants awaiting a response, rest assured that you have been added to our waitlist. We will reach out to you as soon as a space becomes available. Once accepted, you will have a 7-business day window from the date of the acceptance email to fulfill the full booth fees payment. Kindly note that we do not accept cash transactions on the day of the market.

To streamline the application review process, please allow up to 5 business days for thorough consideration. Your cooperation is highly appreciated as we work towards creating a vibrant and diverse marketplace.

​

Who can apply?

 

Welcome to East Kelowna Market, where each participant is carefully selected through a meticulous curation process. Our criteria for acceptance are grounded in the principles of quality, originality, and craftsmanship, ensuring a marketplace that embodies excellence. We also consider factors such as booth display, product packaging, and the distribution of product categories within each market to prevent saturation in any specific category.

Please note that we exclusively consider work that has been produced by you or under your direct supervision. We do not permit commercially manufactured products, items assembled from commercial kits or materials, or work represented by dealers or agents. Regrettably, this policy extends to popular brands such as Avon, Mary Kay, Stella and Dot, Norwex, and similar entities.

Exceptions are made for vintage and upcycled items on a case-by-case basis, adding a unique and curated touch to our market. We appreciate your understanding and commitment to maintaining the authenticity and craftsmanship that defines East Kelowna Market.

​

Do you accept craft distilleries, wineries, and breweries?

This varies from venue to venue, depending on the existing liquor licence.

• When our markets are located at the Hall. A Market authorization is required to participate; Refer to “” under Permit/Insurance. 

 

What is the cost?

Booth prices range depending on the size of the space, the duration of the event, and the venue. 

 

Can I share a booth?

No, sorry. Sharing is no longer allowed at East Kelowna Markets.

​

What is the cancellation policy?

​

Cancellation Policy for 2024:

We appreciate your commitment to East Kelowna Market, and we kindly request that you honor the market dates you have signed up for. Please be advised that refunds or credits will not be issued for missed or canceled market dates under any circumstances, including instances of illness.

In the event that the market is cancelled due to Public Health Orders (PHO) or other uncontrollable events, East Kelowna Market will provide a credit of equivalent value for participation in an online market. This credit can be utilized in a future online market organized by East Kelowna Market.

We understand that unforeseen circumstances may arise, and we encourage you to reach out to us promptly if you encounter challenges in meeting your commitment. We appreciate your understanding and cooperation, as these policies are in place to ensure the smooth operation and integrity of our market events. Thank you for your ongoing support of East Kelowna Market.

 

 

What Permits and Insurance do I need?

A- Vendors are responsible for required permits, insurance and Food Safe & Market Safe certification for food processors and producers who make, bake or grow products to sell at the market. (Jams, Preserves, Chutneys, etc.) Anything ingestible. -If Items are not made in an Interior kitchen approved kitchen you must display a sign stating so. 

B- For lotions, potions, soaps, and creams; contact Health Canada as you must have insurance. 

-Please review the BCCDC “Guideline for the Sale of Foods at Temporary Food Markets" to determine if you require authorization or contact the Environmental Health officer at 250-469-7070 ext 12076

C- Liquor Vendors: Vendors must have a “Serving it Right” certificate. Liquor sales at artisan, farmers and annual markets require a “Market Authorization” Form from the Liquor and Cannabis Regulation Branch. You will require our City of Kelowna Business License: #4079961 and GST-#770668861RT0001 https://www2.gov.bc.ca/gov/content/employment-business/business/liquorregulation-licensing/liquor-licence-permits 

D- All vendors should have appropriate insurance for your own protection. Not as necessary if you are a crafter or artist as the risk is low. Check out the BC Farmers Association for inexpensive insurance. The East Kelowna Hall and East Kelowna Market have insurance in case of injury to patrons.

-Vendor products are not covered under the East Kelowna Societies or East Kelowna Market insurance policy. Our insurance covers customers or vendors that may get injured at the market. It’s recommended that vendors carry their own liability insurance in the amount of no less than $2,000,000. You should contact your insurance agent to find out what level of coverage is right for you.