East Kelowna Market Vendor FAQ 2023

 

What is the East Kelowna Market all about? 

This community market was created to showcase and celebrate the amazing local talents of; artists, crafters, food and produce vendors and musicians at the historical and quaint East Kelowna Hall, a valued landmark of the community plus mobile boutique markets where we partner with, local businesses. We strive for everyone to have an amazing community “experience”. Encouraging our local and tourist community to take a drive to the East Kelowna countryside filled with; orchards, vineyards, wineries, and farms and making us a valued destination spot. Plus with our mobile markets, we really get to explore gems in the community.  We invite vendors to be varied and as such will limit the number of each kind of vendor we accept. Vendor categories include but are not limited to; art, crafts, health and beauty, Food Trucks, food items, baked goods, clothing, accessories, jewellery, furniture, household, upcycle, etc. We do not accept multi-level marketing products. Wholesale, upcycled and recycled items will be limited. We encourage niche and other interesting vendors to apply. Vendors are to provide descriptions of expected stock, licenses, permits, etc.

 

What is the application process?

We accept applications through our online form only, which will be linked on this page.  (https://www.eastkelownamarket.net/vendorapplication) Please note although you sent your application it does not mean you are automatically accepted, Please wait for our approval of dates. Once you have been accepted your spot is not reserved until you send us both payment and Invoice, without this your spot is not saved.  If you have yet to hear back from us, you have been added to our waitlist and we will contact you when a space comes available Accepted applicants will have 14 business days from the date of the acceptance email to pay the full amount of the booth fees. No cash on the day of the market. Please note it can take 5 business days to review your application. 

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Who can apply?

East Kelowna Market is a hand-curated market. Acceptance is based on the quality, originality and craftsmanship of the work to be sold. Other factors include booth display, product packaging and product categories within each market so that no one category is saturated. Only work produced by you or under your direct supervision will be considered. Commercially manufactured products, work assembled from commercial kits or materials or work represented by dealers or agents will not be allowed. Sorry folks, this includes Avon, Mary Kay, Stella and Dot, Norwex etc. We’ll accept Vintage/upcycle on a case-by-case situation. 

 

Do you accept craft distilleries, wineries, and breweries?

This varies from venue to venue, depending on the existing liquor licence.

• When our markets are located at the Hall. A Market authorization is required to participate; Refer to “” under Permit/Insurance. 

 

What is the cost?

Booth prices range depending on the size of the space, the duration of the event, and the venue. 

 

Can I share a booth?

No, sorry. Sharing is no longer allowed at East Kelowna Markets.

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What is the cancellation policy?

Cancellations must be requested in writing. If requested 60 days or more before the market, vendors will receive a full refund minus a cancellation fee of $5.00.  If cancelled 30-60 days before the show, vendors will receive a 50% refund minus a cancellation fee of $5.00...  After that, there are no refunds (30 days prior to the Market date).

If the event is forced to cancel due to COVID-19 or any other health restrictions, East Kelowna Market will provide a credit for another scheduled market date.  

 

 

What Permits and Insurance do I need?

A- Vendors are responsible for required permits, insurance and Food Safe & Market Safe certification for food processors and producers who make, bake or grow products to sell at the market. (Jams, Preserves, Chutneys, etc.) Anything ingestible. -If Items are not made in an Interior kitchen approved kitchen you must display a sign stating so. 

B- For lotions, potions, soaps, and creams; contact Health Canada as you must have insurance. 

-Please review the BCCDC “Guideline for the Sale of Foods at Temporary Food Markets" to determine if you require authorization or contact the Environmental Health officer at 250-469-7070 ext 12076

C- Liquor Vendors: Vendors must have a “Serving it Right” certificate. Liquor sales at artisan, farmers and annual markets require a “Market Authorization” Form from the Liquor and Cannabis Regulation Branch. You will require our City of Kelowna Business License: #4079961 and GST-#770668861RT0001 https://www2.gov.bc.ca/gov/content/employment-business/business/liquorregulation-licensing/liquor-licence-permits 

D- All vendors should have appropriate insurance for your own protection. Not as necessary if you are a crafter or artist as the risk is low. Check out the BC Farmers Association for inexpensive insurance. The East Kelowna Hall and East Kelowna Market have insurance in case of injury to patrons.

-Vendor products are not covered under the East Kelowna Societies or East Kelowna Market insurance policy. Our insurance covers customers or vendors that may get injured at the market. It’s recommended that vendors carry their own liability insurance in the amount of no less than $2,000,000. You should contact your insurance agent to find out what level of coverage is right for you.